01
Planning
Shifts, availabilities and assignments cleanly organised. No more Excel and WhatsApp groups.
Workforce management, finally done right.
Enough with Excel chaos, WhatsApp shift plans and five different tools for one workforce. EmployeeFy brings planning, employees, structures and time into one modern platform – fast, intuitive and built for teams that actually want to scale operations.
- Self-host it or let us host it for you
- Built for any industry and any team size
- Made in Austria · GDPR-compliant
15+
Modules out of the box
∞
Employees & locations
DE/EN
Multi-language from day 1
100%
GDPR & made in Austria
One platform · everything included
Shift planning
Employee management
Skills & qualifications
Organisational structure
Locations
Departments
Areas
Opening times
Templates
Roles & permissions
Contracts
Work schedules
Real-time sync
Notifications
Activity logs
Platform
One platform for your entire workforce
EmployeeFy is not a classic HR tool. It's an operational workforce platform – planning, structures, employees, time and real-time sync, all in one place.
02
Organisation
Locations, departments and areas mapped flexibly – whether you have 10 or 10,000 employees.
03
Transparency
All relevant info in real time. For employees, team leads and management alike.
04
Automation
Smart templates, reusable structures and workflows cut manual effort dramatically.
For every industry
Built for businesses that actually need to plan
Whether you run a restaurant, a hotel chain, a clinic or a warehouse – if you need to coordinate shifts, locations and employees, EmployeeFy is built for you.
Hospitality & hotels
Rotating shifts, peak times, part-timers, multiple sites – all under control.
Retail & stores
Multiple branches, different opening times, one central plan for everyone.
Healthcare & care
Shifts, on-call and qualifications cleanly documented and easy to plan.
Manufacturing
Shift changes, lines, halls and specialists – structured in one platform.
Logistics & warehousing
Warehouse shifts, tour planning and mobile teams efficiently organised.
Events & agencies
Project-based staffing with skills, availabilities and locations.
Services & SMBs
End the Excel chaos. One clear plan, one central source of truth.
Your industry?
EmployeeFy is flexible enough for almost any model. Let's talk.
In action
This is what modern workforce management feels like
Clear, fast, intuitive. Built the way software should be built today – not like that dusty HR system from 2010.
Shift planning
Shifts in minutes, not hours
Visual shift planner with drag-and-drop, week view and reusable templates. What used to eat your Sunday morning now fits into a lunch break.
- Reusable shift templates per location
- Breaks, job requirements & skills built in
- Real-time sync for everyone involved
Employees
All employees, one source of truth
Master data, roles, skills, contracts and location assignments – cleanly structured and always up to date.
Organisation
Structures the way they actually are
Locations, departments, areas and organisational units – freely combinable to match your real setup.
Features
Everything in. Nothing fluff.
15+ modules from day one – not as a roadmap promise, but as a platform you can use right now.
Smart Shift Planning
Plan, copy and move shifts – including breaks, job requirements and templates.
Skills & Qualifications
Who can do what? Assign skills cleanly and factor them into planning.
Time & Opening Hours
Opening times per location, templates, exceptions – all digital and traceable.
Multi-Location
Manage branches, locations and areas in parallel – without tool switching.
Real-time Sync
Changes are visible to everyone instantly. No reload, no stale data.
Roles & Permissions
Granular rights per module, location or team. Everyone sees only what they should.
Template system
Build shift and opening-time templates once and apply them anywhere. Massive time saver.
Multi-language
German and English from day one. International-ready, not just locally thought-out.
Hosting your way
Self-host it, or let us host it for you
You decide where your data lives. Full sovereignty on your own servers, or comfortably and worry-free in our managed cloud.
Self-Hosted
On your own infrastructure
Full data sovereignty, your servers, your rules. We deliver, you operate – with our support whenever you need it.
- 100% data sovereignty – your servers
- Docker-based deployment, easy to operate
- Optional setup & maintenance support
- Ideal for regulated industries & enterprise
Managed Hosting
Full service by Red Onion Studios
Sign up and start. We handle servers, updates, backups and security – you focus on your team.
- Ready to use – no setup needed
- Hosting in the EU · GDPR-compliant
- Automatic updates, backups & monitoring
- Personal support directly from Austria
Not sure what fits you best? Talk to us – no sales pressure, just honest advice.
The Vision
Software for workforce planning doesn't have to feel like it's from the last decade. EmployeeFy brings workforce management to where it should be today.
We built EmployeeFy because we'd had enough of how most companies have to handle their workforce: shift plans in Excel, leave requests by email, master data in a 15-year-old HR tool, communication via WhatsApp.
EmployeeFy is the platform we always wished we had ourselves – modern, fast, clear and built for people solving real operational problems. Not for buzzword bingo.
Comparison
This is what the difference feels like
What actually changes in daily work when you move from tool sprawl to one modern platform.
Excel, email & 5 different tools
- Excel sheets nobody really maintains
- Shift plans via email and printouts
- Unclear availabilities and roles
- 5 different tools, 0 overview
- Hours of manual planning
- Employees never know what's going on
One modern platform for everything
- One central, always up-to-date source of truth
- Digital shifts in real time
- Clear roles, skills & availabilities
- One platform · full overview
- Planning in minutes thanks to templates
- Employees see their plan anytime
Ready?
See EmployeeFy in action.
Try the platform directly – or talk to us about your specific use case. Both are no-strings-attached.
Made in Austria · GDPR-compliant · Scales from 10 to 10,000+ employees